Would you like to attend a SIG from home
or while on vacation?

JOIN US REMOTELY WITH SHAREDVIEW AND SKYPE!

A few QCS SIG leaders have been using Microsoft SharedView and Skype to allow participation from members at home.  We have been practicing with small test groups; and although SharedView is limited to 15 participants at one time we would like to provide detailed written instructions to all members. To attend a remote SIG presentation, you need to download two programs.

STEP BY STEP INSTRUCTIONS:

These directions are also archived in the March 2010 edition (p.8) of QBits.

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To Download and Install SKYPE:

http://www.skype.com/download/skype/windows/?c=204

Click the download button and then follow the instructions below provided by Skype for installation.:

Run the Skype Setup application
A window will open asking what you want to do with a file called SkypeSetup.exe. You might see a confirmation message, asking if you’re sure you want to run this software. Click ’Run’ again.


Follow the Setup Wizard
When the download has finished, the Skype Setup Wizard will appear and guide you through the rest of the installation.

After the installation has finished, you can open Skype at any time by clicking the Skype icons located either on your desktop or in your system tray (this is found at the bottom right of your screen).

 
Add “theqcs” as a new contact, from the contacts menu.

A 'hello' window will appear where you type a brief message to introduce yourself; send and wait for theqcs to accept you. After your invitation is accepted, theqcs will appear in your contact list.

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Congratulations! You're ready to make a Skype call!

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Next... How to install Microsoft SharedView
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Download and Install SHAREDVIEW

http://connect.microsoft.com/site94

After downloading and installing SharedView, you should get a Windows Live ID in order to use it. 

This is a simple procedure that requires providing an email address and a password. If you use Windows Live Hotmail or Windows Live Messenger, then you already have a Windows Live ID. Use that in your sign up.

If you do NOT obtain a Windows Live ID, you may still be able to join a session as a guest, but it will require a password. This password is unique to each session and you will have to obtain it from the facilitator to join as a guest.   A Windows Live ID makes joining a session much simpler.

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You're Ready to Make Your First Remote Connection!

Before the class, ask the SIG leader to add you to the remote attendees of the session..

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On the night of the remote SIG....

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  • Answer a Skype call from “theqcs” to start your audio.

  • Open SharedView and sign in with your Windows Live ID and password. If you don't see a sign-in option, click on the "blue pearl" on the left of the SharedView ribbon across the top of your screen. That opens a drop-down list of options.

  • Click "join a session” to begin the sign up for our group.

  • Enter theqcs@mchsi.com as the session name as shown below.

After clicking “Join now” at the bottom, wait for the search to find the session. When found, your name will pop up to the SharedView facilitator who must allow or deny your connection to the session. After the connection is established, you will see the desktop screen of the SIG Leader.

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A few more TIPS:

Try again if you aren’t accepted the first time.The facilitator may not have seen your request to join. It only appears on the screen briefly.

The audio portion of the remote connection will be heard through the Skype connection.

While listening to the presentation, remember to mute or turn down your microphone.Otherwise, every sound picked up on your end will be heard by all the other participants in addition to the program’s audio.


Not all QCS groups are offering SharedView, so check with your favorite SIG to see if it is available.  Only 15 people are allowed to join a session at one time so if demand exceeds that, it will be “first come, first served”.

To assure the best results, let the SIG leader know in advance that you plan to attend and if this is your first remote attempt, it is recommended that you have a short trial run a day or two prior to the meeting night. If you still have questions, Judi McDowell, Vicki Wassenhove or Jerry Heimburger would be glad to help or do a test run with you.

To learn more about SharedView and how you could use it with your friends for collaboration, visit the "SharedView User Assistance Home Page"
http://connect.microsoft.com/content/content.aspx?ContentID=6382&SiteID=94

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